Exporting your fund reserve's transaction and mobility expenses

In order to view the various movements of funds linked to the mobility program, you have a total of 4 options corresponding to different needs. All this data is available in the Exports tab of your mobility account. 

Activity of your beneficiaries :

💸 Details of spent amounts by beneficiary 

This function will enable you to export, via a CSV file, all the expenses incurred by your employees.

You will be able to extract data according to a given period. This is particularly useful for management purposes, as URSSAF requires monthly payroll entries for mobility expenses. To export :

• Go to the Export section
• Click on Details of expenditure by beneficiary (CSV format)
• Click on a start date directly in the calendar, then click on an end date to obtain the statistics for your beneficiaries according to the desired period.
• Click on Export
• You'll find your document directly in your downloads.
  
  

👀 What data can you retrieve?

The functionality allows you to download a summary CSV file containing:

👤 Employee surname
👤 Employee first name
👤 Employee email
👤 Employee number (optional)
💸 Total amount spent over the chosen period (FMD + Transport subscription)
💸 Details of the amount spent on FMD over the chosen period
💸 Details of the amount spent on transit passes over the chosen period
💸 The Total amount spent over the calendar year (cumulative FMD spent over one year + Transit Pass spent over one year)
💸 Details of the FMD amount spent over the calendar year
💸 Details of the amount spent on transit passes over the calendar year

🧐 Example

Your beneficiary spent €25 on FMD and then €20 on a Public Transport Pass, in the month of April 2022.

If you select the period 01/03/2022 to 31/03/2022, you will see :

• An expense of 0 € for the employee for the selected period, in the first 3 columns, because you selected the month of March, and your employee only spent from April onwards.
• The total amount spent over the calendar year, i.e. €45, since this includes all expenses for 2022, including FMD and public transport passes.

📒 Usage of the home-to-work commute benefit by beneficiary 

This statement will enable you to obtain a CSV file, where you can consult the amounts charged, spent and expired per collaborator, according to a chosen period.

• Go to the Export section
• Click on Export a statement by employee
• Click on a start date directly in the calendar, then click on an end date to obtain the statistics for your beneficiaries according to the desired period
• Click on Export
• You'll find your document directly in your downloads.

👀 What data can you retrieve?

This function downloads a summary CSV file containing :

👤 Employee surname
👤 Employee first name
👤 Employee email
👤 Employee number (optional)
👤 Active or retired status
💸 Details of the amount you have credited over the selected period
💸 Details of the amount spent by the employee over the chosen period
💸 Details of the amount expired in year N-1

Monitoring your account :

📆 Transaction history

• Go to the Export section
• Click on Transaction history (CSV format)
• Click on Export

Here is the information you can find:

• Company account loading: A transfer to top up your fund reserve's
• Beneficiary loading: The reloading of an employee when an order is placed
• Decommission: The user's departure, resulting in funds being returned to the fund reserve's
• Card expenditure: The user has made a payment by Swile card. The funds are debited immediately.
• Beneficiary refund: Transfer to the user's personal Swile account.
• Withdrawal of funds from company account: Transfer to an IBAN (employee's or company's).
• Invoice reimbursement: The user submits a reimbursement request, which is accepted (because the funds are available), but the user's profile is being validated, and the funds are “on hold” until the profile is released. They will then be stored in your fund reserve's until the person's profile is validated.
  When the profile is validated, you'll see an indication of the funds withdrawn from the company account, or the beneficiary reimbursed.
• Expired beneficiaries: Expired vouchers which have not been spent by the user before 31/12.
• Available balance: Balance available for your next mobility orders on the date indicated (does not take into account the amount distributed to your employees that has not yet been spent).

📚 Mobility account statement

This statement provides you with the actual balance and transactions on your corporate mobility account, to help you close your accounts. To export :

• Go to the Export section
• Click on Mobility account statement
• Choose the year you are interested in
• Click on Export

👀 What data can you retrieve?

This function allows you to download a summary PDF file containing :

• The balance at the start of the period: the amount distributed to your employees that has not yet been spent, as well as the balance available in your fund reserve's on the date indicated.
• Loading your mobility account: this refers to transfers made by your company to your mobility account.
• Expenses: this refers to a transfer made to reimburse an employee on his or her bank account, or a transfer made by our services from your fund reserve's to your company's bank account.
• End-of-period balance: this gives you the balance of your account at the end of the period, which will be useful for your accounting closing.
• This is the actual balance of your corporate mobility account, i.e. the amount distributed to your employees that has not yet been spent, as well as the balance available in your fund reserve's on the date indicated.