Manage Your Employees via SFTP on Swile Travel

To manage your employees on Swile Travel, you can either:

Create / edit / deactivate them via your admin area
Connect your HRIS and Admin area via an SFTP feed. In this article, we’ll explain how to do it 🚀

If there’s little staff turnover in your teams, we recommend managing employee onboarding and offboarding manually.

💡 What is the SFTP feed?

An SFTP feed integration lets you connect your HRIS to your Swile Travel admin area to automatically add, edit or remove employees.

There’s no risk of someone who’s left your company still having access to Swile Travel. 😌

Here’s what happens in detail:

Any new employee found in the uploaded file will have a traveller profile created
Any changes in the file will update the traveller profile
Any employee removed from the file will have their traveller profile deactivated.

Details

File data and associated requirements

First_name – required
Last_name – required
Email – required, must be unique within the organisation and be a valid email address
Team_name – optional but required if no manager email is provided
- Must match an existing team name in Swile Travel; otherwise, a new team will be created
Manager_email – optional but required if no team name is provided and must be a valid email address for an employee present in the file
Billing_entity_id – required, must exactly match the ID provided by Swile for a billing entity the user will be linked to
Gender – required, many values accepted
- Male: mr, m, m., monsieur, mister, homme, h, man, male
- Female: mm, mme, mlle, mle, melle, madame, mademoiselle, miss, missus, ms, mrs, mistress, femme, f, woman, female
Phone_number – optional but highly recommended, to make it easier to contact customer support. If not provided, enter “N/A” in the column
Birth_date – required
- Format to use: DD/MM/YY or DD/MM/YYYY
Custom_identifier – optional but recommended, especially for the SFTP feed and to avoid creating duplicate accounts
Need_to_invite
- Values: true or false, yes or no; if true/yes, the invitation will be sent immediately
Invitation_date
- Enter the invitation date if it’s after the upload date
Position (Cost centre) – optional, if you don’t have a cost centre per employee, you can remove this column