Add a New Meal Voucher Administrator

You can have multiple administrators for a company. Here’s how to set up another administrator:

👩‍💻 If the user is already one of your beneficiaries

Find the colleague in the Colleagues tab or in the Beneficiaries tab of the meal voucher programme
Click on their name
Select the relevant programme from the tabs at the top
Click on Edit > Role > Admin (or Manager, see explanation below)
Confirm

👩‍💻 If the new administrator doesn’t have a Swile account yet and isn’t one of your beneficiaries

A window will open: select the Administrator role and enter the new administrator’s details
If you don’t want them to receive meal vouchers, untick This user will have meal vouchers

📌 More about the Manager role

Your colleague will have access to the same admin area as you, but with a few fewer permissions.

✅ The manager can place orders, but can’t approve them. Only the administrator can approve and proceed to payment (the administrator will receive an email inviting them to approve the order that’s just been placed).
✅ They can access colleagues’ profiles and adjust balances or authorise bank holidays.
✅ They have access to invoices and past orders.
❌ They can’t edit a colleague’s general information, change their role, or remove them from the list of beneficiaries.
❌ They can’t change the company’s bank details for direct debit payments.

The new administrator will receive an email straight away to activate their account.
Every time a new administrator is added to your company, all current administrators receive an email notification from Swile.

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