As an administrator, you should know that meal vouchers, like other benefits, are not credited automatically: you need to place an order to credit them. You are free to organise this as you wish, but we recommend topping up at the end of the month. Here’s why.
Is it better to credit my meal vouchers at the end of the month or quarterly?
The timing of topping up meal vouchers has a direct impact on your management. Here are the advantages and risks of each option:
✅ End-of-month top-up (recommended)
- You credit the number of meal vouchers corresponding to the days actually worked during the past month.
- You can take into account holidays, sick leave and departures before crediting each recipient.
- No adjustments are needed afterwards.
🚫 Quarterly or annual top-up
- This method is possible, but comes with risks.
- An employee may leave the company before the end of the period.
- If they have already spent their full balance, you won’t be able to recover your employer’s contribution.
Do I need to wait for my recipients to activate their account or create their card before crediting their meal vouchers?
No. You can credit your recipients even if they haven’t activated their account or created their card yet. Once their account is activated, they’ll see the amount you’ve credited.
🙌 In summary
We recommend always crediting your recipients with meal vouchers at the end of a worked period (end of the month or, if not possible, end of the quarter).
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