When should I credit my beneficiaries with meal vouchers?

Meal vouchers (like other benefits) are not credited automatically. You need to place an order to top them up. You’re free to manage and organise this as you wish, but we recommend topping up at the end of the month. Here’s why 👇

📆 If you top up at the end of the month

It’s always best to credit meal vouchers to your employees at the end of the month, with the number of vouchers matching the days worked during that month.

This way, you can take into account any days off, sick leave, or early departures before crediting everyone. There’ll be no need for any adjustments later on.

📆 If you top up every three months or once a year

You can top up quarterly or annually, for example. However, this can have some downsides, such as an employee leaving before the end of the year.

If this happens and your employee has already spent their full balance, you won’t be able to recover your employer’s contribution.

🤔 Do you need to wait for your employees to activate their account or create their card before crediting meal vouchers?

No, you can credit your employees even if they haven’t activated their account or created their card yet. Once they activate their account, they’ll find the amount you’ve credited already there.