Calculating the Number of Meal Vouchers to Credit to My Employees

As the administrator for meal vouchers, you decide each month how many vouchers to credit to your employees. Here are the rules you need to follow to ensure your calculations are fair and compliant.

How many meal vouchers can I credit to my employees?

The URSSAF (Union for the Collection of Social Security and Family Benefit Contributions) clearly states that only one meal voucher can be given per working day, provided that the meal falls within the employee’s working hours.

It’s important to stick to this rule at the end of each month by checking for absences and the actual days worked by your staff.

When should I credit meal vouchers to my employees?

We recommend crediting your employees at the end of the month, for the month just gone. However, you can place your order whenever you like: for example, you could top up quarterly. The choice is yours.

By crediting for the previous month, you can take into account any holidays, sick leave or departures before crediting each employee. This helps you avoid having to make adjustments for overpayments.

Can I combine expense claims and meal vouchers?

You can’t combine an expense claim and a meal voucher on the same day. So you’ll need to deduct any days when the employee was travelling from the number of vouchers given.

For example: if an employee works 20 days in a month and submits an expense claim for a meal during that month, you should give them 19 meal vouchers.

Can I give different amounts of meal vouchers to my employees?

Meal vouchers must be given to employees on an equal basis. The principle of non-discrimination must be respected.