Exporting the Mobility Fund and Expenses

This feature allows you to export, via a CSV file, all expenses made by your employees relating to mobility.

You can extract data for a specific period. This can help with your management, as URSSAF requires mobility expenses to be processed in payroll every month. To export:

• Go to the Export section
  
• Click on Breakdown of expenses by beneficiary (CSV format)
• Select a start date directly in the calendar, then select an end date to get your beneficiaries’ statistics for the chosen period.
• Click on Export
• Your document will be available directly in your downloads

👀 What data can you retrieve?

This feature lets you download a summary CSV file containing:

• 👤 Employee’s surname
• 👤 Employee’s first name
• 👤 Employee’s email
• 👤 Employee’s ID number (optional)
• 💸 Total amount spent during the selected period (FMD + Public transport subscription)
• 💸 Breakdown of FMD amount spent during the selected period
• 💸 Breakdown of public transport subscription amount spent during the selected period
• 💸 Total amount spent during the calendar year (sum of FMD and public transport subscription spent over the year)
• 💸 Breakdown of FMD amount spent during the calendar year
• 💸 Breakdown of public transport subscription amount spent during the calendar year

🧐 Example

Your beneficiary spent €25 on FMD and then €20 on a public transport subscription in April 2022.

If you select the period from 01/03/2022 to 31/03/2022, you will see:

• An expense of €0 for the employee for the selected period, in the first 3 columns, as you selected March and your employee only spent from April onwards.
• The total amount spent during the calendar year, i.e. €45, as this includes all expenses for 2022, both FMD and public transport subscription.

This report allows you to obtain a CSV file where you can view the amounts loaded, spent, and expired by each employee, for a chosen period.

• Go to the Export section
  
• Click on Use of home-to-work travel benefit by beneficiary
• Select a start date directly in the calendar, then select an end date to get your beneficiaries’ statistics for the chosen period
• Click on Export
  
• Your document will be available directly in your downloads

👀 What data can you retrieve?

This feature lets you download a summary CSV file containing:

• • 👤 Employee’s surname
  • 👤 Employee’s first name
  • 👤 Employee’s email
  • 👤 Employee’s ID number (optional)
  • 👤 Active or removed status
  • 💸 Breakdown of the amount you credited during the selected period
  • 💸 Breakdown of the amount spent by the employee during the selected period
  • 💸 Breakdown of the amount expired from year N-1

• Go to the Export section
• Click on Transaction history (CSV format)
• Click on Export  

👀 What data can you retrieve?

• Company account top-up: A transfer to top up your pot
• Beneficiary top-up: An employee’s top-up during an order
• Decommission: The user leaves, so the funds are returned to the pot
• Card spend: The user made a payment with their Swile card. The funds are debited immediately.
• Beneficiary reimbursement: Transfer to the user’s personal Swile account
• Withdrawal from company account: Transfer to an IBAN (either an employee’s or the company’s)
• Decommission reimbursement on invoice: The user submits a reimbursement request which is accepted (as funds are available), but their profile is still being verified. While their profile is being approved, the funds are “pending” and will be held in your pot until the profile is validated.

  Once validated, you’ll see either a withdrawal from the company account or a beneficiary reimbursement.

• Expired beneficiary: Expired vouchers that were not spent by the user before 31/12.
• Available balance: Balance available for your next mobility orders as of the indicated date (does not include amounts distributed to your employees that have not yet been spent).

This statement lets you see the actual balance and transactions of your company mobility account over a year, to help you with your year-end accounts. To export:

• Go to the Export section
  
• Click on Mobility account statement
  
• Select the year you’re interested in
• Click on Export

👀 What data can you retrieve?

This feature lets you download a summary PDF file containing:

• Opening balance: the amount distributed to your employees that has not yet been spent, as well as the available balance in your pot as of the indicated date.
• Mobility account top-up: these are the transfers made by your company to your mobility account.
• Expenses: this covers a transfer made to reimburse an employee to their bank account, or a transfer made by our services from your pot to your company’s bank account.
• Closing balance: lets you know the account balance at the end of the period, which is useful for your year-end accounts.
  This is the actual balance of your company mobility account, i.e. the amount distributed to your employees that has not yet been spent, as well as the available balance in your pot as of the indicated date.