As a Swile administrator, you can change an employee’s start date directly from your Gifts and Benefits area. On Swile Gifts and Benefits, this date is used to calculate length of service and to apply the correct allocation criteria.
Why is an employee’s start date important on Gifts and Benefits? 🎯
On the Swile Gifts and Benefits platform, the start date is a key field for managing your workforce. It has a direct impact in three situations:
- Calculating length of service: if your Gifts and Benefits programme uses allocation criteria based on length of service (for example, 0-1 year, 1-3 years, 3+ years), the start date is used to automatically place each employee in the right bracket and apply the correct allocation amount.
- Eligibility for subsidies: some Works Councils (CSE) require a minimum period of employment to access a subsidy (for example, 3 or 6 months). Without the correct start date, an employee who has been with you long enough could be automatically excluded from the subsidy, without any notification.
- New starters during the year: an employee who joins partway through the year must have their start date entered so they are correctly included in your upcoming Gifts and Benefits campaigns, and so their length of service is calculated from the right date.
⚠️ Please note
On Swile Gifts and Benefits, a missing or incorrect start date can automatically exclude an employee from a subsidy that requires a minimum period of employment, without any notification being sent. Please check this date before each campaign.
How can I check the start date already entered for an employee on Gifts and Benefits?
When you created your employee on Swile Gifts and Benefits, you may have already entered their start date. To simply check this information:
- Go to the Gifts and Benefits menu.
- Click on the Export recipients button.
A file will be downloaded to your computer with a list of your recipients and a column dedicated to the start date.
How do I manually change an employee’s start date on Gifts and Benefits?
As a Swile Gifts and Benefits administrator, follow these steps to change an employee’s start date:
- Step 1: In the left-hand menu, click on Employees.
- Step 2: Find the relevant employee and click on their name to open their employee profile.
- Step 3: On the employee profile, click on Gift vouchers, then on Edit.
- Step 4: Find the Start date field, then enter the new date.
- Step 5: Click Save to confirm your changes.
Comments
0 comments