This article is for Swile administrators. It explains how to remove an employee from the Swile Travel programme, whether you want to remove one profile at a time or several employees at once.
⚠️ Things to check before removing an employee
- Employee roles: before deleting an employee's account on Swile Travel, make sure they don't have any roles other than user (for example, administrator or approver). Otherwise, you'll see an error message when you try to delete them. Remove their rights first, then delete their account – doing it the other way round won't work.
- Each programme: an employee can be linked to several Swile programmes (Meal vouchers, Travel, etc.). Removing them from one programme doesn't remove them from the others: you need to delete them from each relevant programme separately.
🧳 How do I deactivate a traveller one by one on Swile Travel?
To deactivate an employee from the Swile Travel product individually, follow these steps from your admin area:
- Step 1: Go to the Employees menu on the left.
- Step 2: Click on the Business travel tab.
- Step 3: In the Traveller settings section, click on Deactivate traveller.
📄 What happens to the bookings of a deactivated traveller on Swile Travel?
To ensure a complete history that matches your invoices, the bookings of the deactivated employee are kept in the booking exports, invoice exports, and on your Swile Travel admin platform (go to the Travel menu > Bookings section).
👥 How do I remove several employees at once from the Swile Travel programme?
To remove several employees at once from the Swile Travel programme, follow these steps from your admin area:
- Go to the Employees menu on the left.
- Click on the Actions button at the top of the page, then select Remove employees from products.
Full details on bulk removal can be found in the dedicated article "How do I remove employees in bulk?".
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