As a Swile Travel administrator, you can remove an employee from the programme, either one profile at a time or several employees at once.
⚠️ Things to check before removing an employee
- Employee roles: Before removing an employee from Swile Travel, make sure they only have the user role (for example, not administrator or approver). Otherwise, you'll see an error message when you try to remove them. Remove their additional rights first, then remove their account – doing it the other way round won't work.
- Each programme separately: An employee can be linked to several Swile programmes (Meal vouchers, Travel, etc.). Removing them from one programme doesn't remove them from the others. Make sure to remove them from each relevant programme individually.
🧳 How do I deactivate a traveller one by one on Swile Travel?
To deactivate an employee from the Swile Travel programme individually, follow these steps from your admin area:
- Step 1: Go to the Employees menu on the left.
- Step 2: Click on the Business travel tab.
- Step 3: In the Traveller settings section, click on Deactivate traveller.
📄 What happens to the bookings of a deactivated traveller on Swile Travel?
On Swile Travel, the bookings of a deactivated traveller are kept, to ensure a complete and consistent history with your invoices. You can find them in the booking exports, invoice exports, and on your admin platform via the Travel Bookings menu.
👥 How do I remove several employees at once on Swile Travel?
To remove several employees from the Swile Travel programme at once, follow these steps from your admin area:
- Go to the Employees menu on the left.
- At the top of the page, click the Actions button, then select Remove employees from products.
The full details of bulk removal are explained in the dedicated article How do I remove employees in bulk?
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