You can have more than one administrator for a company. Here's how to define another administrator :
👩💻 If the user is already one of your beneficiaries
- Search for the employee in the Collaborators tab or in the Beneficiaries tab of the meal voucher program
- Click on the employee's name
- Select the relevant program from the tabs at the top
- Click on Edit > Role > Admin (or Manager, see explanation below)
- Validate
👩💻 If the new administrator does not yet have a Swile account and is not one of your beneficiaries
- Go to the meal voucher program
- Go to the My beneficiaries tab
- Click on Add > Add manually
- A window opens: select the Administrator role and fill in the details of the new administrator
- If you do not want this user to receive meal vouchers, uncheck This user will receive meal vouchers.
📌 Details of the Manager role
Your colleague will have access to the same administrator area as you, but with fewer rights.
- ✅ The manager can place an order, but cannot validate it. Only the administrator will be able to validate the order and proceed to the payment stage (the administrator will then receive an email inviting him to go and validate the order that has just been placed).
- ✅ They have access to employee profiles and can adjust the balance or authorise bank holidays.
- ❌ They cannot modify an employee's general information, or change his role, or remove him from beneficiaries.
- ❌ They cannot change the company's bank details for direct debits, and do not have access to invoice information or past orders.
💌 Security
- The new administrator receives an email directly to activate their account.
- Each time a new administrator is added to your company, all current administrators receive an email notification from Swile.