On Swile, you can place your meal voucher orders by adding your recipients and the number of days to be credited manually, or via a CSV file. Here’s how to do it using a CSV file:
- Go to your meal voucher admin area
- Click on New order
- Click on Import via file at the top right. Then, you have two options:
1) You can use the template provided by Swile. In this case:
- Select the data you need and click on Generate import file. A file will be downloaded to your computer.
- Fill in the file and save it on your computer
2) Or you can use a file downloaded from a compatible HRIS (Payfit, Lucca, etc.). In this case:
- Click on Import an existing file
- Upload the file provided by your HRIS
💡 You must specify the HRIS and/or payroll software when uploading an order file (CSV/Excel). 👉 This information is mandatory and self-declared, and it allows you to continue with your order.
✅ This choice is saved for future orders: you’ll only be asked once.
Finally, choose the date you want your recipients to be credited with meal vouchers, select your payment method, and click on Finalise my order!
✍️ How do I fill in and import the file?
Here are some tips for filling in your file:
| TITLE | Write out MR or MRS in full |
| FIRST NAME/SURNAME | No accents (special characters are not allowed) |
| Enter only one email per recipient | |
| DATE OF BIRTH | Day/month/year |
| FACE VALUE | Amount in Euros (do not write "euros" or the € symbol) |
| DELIVERY POINT ID | Only fill in if you are in charge of ordering cards for your recipients (unlike: Create a recipient and let them order their own card). Enter D for home delivery, otherwise it will be delivered to the default delivery point |
| ADDRESS |
Our labelling limits this to 38 characters Use the address line 2 if needed. |
| EMPLOYEE NUMBER | Unique identifier to easily distinguish each recipient (not required) |
| MEAL VOUCHER SUNDAY | Write YES only for people working on that day |
| ORDER PHYSICAL CARDS |
Write YES if, as the administrator, you want to order the cards. 👩💻 You can enter YES and NO in the same file, depending on the recipient. |
🧐 Found any errors?
If, after importing, you see error messages, we’ll show you exactly which line the error is on so you can fix it. Edit it directly in your file, save it again, and re-import it.
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